Need a Procurement Manual for your Federal Grants, but don’t know where to start?
Our editable Procurement Manual makes it easy to meet documentation requirements without having to start from scratch.
We have created an editable Procurement Manual to reflect the complex requirements of the NEW Uniform Guidance contained in 2 CFR Part 200 for non-Federal Entities such as:
- Non-Profit Organization
- State, Local or Tribal Governments
- Institution of Higher Learning
We put all the critical elements into the first 40 pages and added over 60 additional pages of guides, checklists, sample forms and additional resources to make sure you’ve got everything you need to stay in compliance with your federal grant and avoid costly mistakes!
Click to see a sample of the pages
Here’s how it works:
- After purchase, you will receive an email with a link to download the editable document(s) you purchased.
- The editable Procurement Manual is produced in an editable format in MS Word so the documents can be personalized for your Organization.
- Each document contains “placeholder” text highlighted in red within a set of < > brackets, for example: so that you can easily do a “find” and “replace” with your Organization Name and other key fields.
- Each document has sections where your additional internal policies and procedures may be inserted. These areas are designated with a set of [ ] brackets and highlighted in blue, for example: [Insert your Standard of Conduct here.]
- You can search for the bracket type or “placeholder” text by clicking “Find” on the toolbar. Replacement text can be added using “Replace” on the toolbar.
- Add other information unique to your Organization, hit save and you are ready to publish!
>>>Just $247
Or Bundle and Save-Buy Two, Get One Free-You’ll receive the Editable Financial Management Manual Template, Editable Procurement Manual Template and the Editable Grant Management Manual for just one low investment of $494. If you want to get quality documentation quickly, this is your best bargain.
Here’s an example of the Table of Contents:
TABLE OF CONTENTS
I. Introduction I-7
Effective Date I-7
Reminder to Employees I-7
II. About the Procurement Office II-8
A. <Office Name> II-8
Description of Procurement Office II-8
B. Responsibilities II-8
Our Responsibilities II-8
C. Key Contacts II-8
Key Contacts II-8
III. Glossary of Terms III-9
IV. Federal Grant Procurement Rules IV-15
A. General procurement standards IV-15
B. Procurements by states IV-15
C. Standards of Conduct IV-16
D. Other Rules IV-16
Cost Principles IV-16
Debarment and Suspension IV-17
Contract Provisions IV-17
Other Rules IV-17
V. Procurement Lifecycle V-19
A. Getting Started V-19
Requesting a Purchase V-19
Authorizing a Purchase V-19
Reviewing A Purchase V-19
B. Requirements for Grants V-20
Adequate Documentation V-20
Avoid Unnecessary Purchases V-21
Contractor Evaluation V-21
Economical Purchases V-21
Excess and Surplus Property V-21
Procurement of Recovered Materials V-21
Shared Services V-22
Value Engineering V-22
C. Prohibited Procurements V-22
Conflict of Interest V-22
Suspension and Debarment V-24
D. Allowable Costs V-24
General Criteria V-24
Necessary and Reasonable V-25
Allocable V-26
Not Limited by Cost Principles V-27
Net of Applicable credits V-27
E. Procurement Methods V-27
Summary of Procurement Methods V-27
Micro-Purchase V-28
Small Purchase V-29
Sealed Bid V-29
Competitive Procurement V-30
Sole Source V-30
F. Purchasing Documents V-31
Contractor vs. Subrecipient V-31
Federally-Mandated Procurement Contract Provisions V-32
G. Contract Types V-34
Firm Fixed Price Contract V-34
Time and Materials Contract V-34
Prohibited Contract Types V-34
Use of Consultants V-35
H. Contract Administration V-35
Bonding V-36
Contract Cost and Price Analysis V-36
Protests, Disputes, and Claims V-36
I. Competition V-37
Affirmative Steps V-38
Geographic Preferences V-38
Restricting Competition V-38
Solicitation Requirements V-39
Unfair Competitive Advantage V-39
J. Closeout Procurement V-40
Record Retention V-40
VI. Appendices VI-41
Appendix A: Sample Purchase Requisition Form VI-41
Appendix B: Sample Signatory Authorization Matrix VI-42
Appendix C: Sample Sole Source Justification Form VI-43
Appendix D: Sample Purchase Order Form VI-44
Appendix E: Sample Bid Solicitation Form VI-45
Appendix F: Sample Solicitation Evaluation Form VI-46
Appendix G: Sample Receiving Document Form VI-48
Appendix H: Sample Procurement Records Checklist VI-49
Appendix I: Sample Contractor Vs. Subrecipient Guide VI-50
Appendix J: Sample Contractor Agreement for Services VI-51
Appendix K: Sample Subrecipient Agreement Links VI-62
Appendix L: Sample Contractor Evaluation Checklist VI-63
Appendix M: Selected Items of Cost VI-65
Appendix N: Prior Written Approval VI-114
>>>Just $247
Or Bundle and Save-Buy Two, Get One Free-You’ll receive the Editable Financial Management Manual Template, Editable Procurement Manual Template and the Editable Grant Management Manual for just one low investment of $494. If you want to get quality documentation quickly, this is your best bargain.
No Risk Guarantee
We want you to be satisfied with your purchase, so with all of our products and services, you get our 30-day risk-free guarantee.
If this grant management resource is not the right fit for you, just let us know within 30 days and we will refund 100% of your investment.